Generating Gift Aid from Mileage

As a Community Amateur Sports Club (CASC), we can reimburse volunteers and players for legitimate out-of-pocket travel expenses. Volunteers and players can then choose to gift these reimbursements back to the club, enabling us to claim Gift Aid on the amount.

By recording and monetising volunteer mileage, we can unlock thousands of pounds in additional funding each year, enabling us to fund important projects.

How It Works - Volunteers

Volunteers can claim for any journey made for the club, including training, home matches, away matches, meetings, etc.

Once the claim has been made, the club reimburses the volunteer for their mileage.

Once reimbursed, the volunteer can choose to gift this amount back to the club. The club can then claim Gift Aid on the reimbursement, generating additional funding for the club.

If you are a club volunteer, CLICK HERE for further information and a claim form.

How It Works - Players

A player can only claim mileage for away fixtures unless they also act as a volunteer, in which case the volunteer rules apply.

Once the claim is made, the club reimburses the player for their mileage.

Once reimbursed, the player can choose to gift this amount back to the club. The club can then claim Gift Aid on the reimbursement, generating additional funding for the club.

If you are a club player, CLICK HERE for further information and a claim form.

Legitimacy

This is a government-endorsed process for CASCs, though not all local sports bodies are aware of it. We’ve done our due diligence and are happy to answer any questions. We have a Gift Aid consultant on hand to answer any queries.

Tax Implications

There are NO tax implications, as long as you are a UK taxpayer. It’s similar to sponsoring someone for a charity event. Higher-rate taxpayers may be able to claim back donations through self-assessment.

Time Commitment

We understand how busy you are, so we’ve made this process simple.
Each month, all you need to do is:

Complete a mileage claim form.
Upload the form using the link on this page.
Once reimbursed, transfer the amount as a donation back to the club.

This will take about 5 minutes each month.

Backdated Claims

We can backdate claims for up to 4 years, which could generate a significant initial income for the club.

See the Volunteer and Player pages for further information.

Voluntary Participation

It’s important to note that giving back the reimbursement to the club is entirely voluntary.

The club cannot force any volunteer or player to donate their reimbursement. While this policy is designed to benefit the club by generating Gift Aid if volunteers or players choose to keep the reimbursement, the policy will not be effective, and the club will not benefit from any additional funding.

We encourage everyone to participate but understand that the decision is yours. However, for the club to benefit from this initiative, volunteers and players must choose to donate their reimbursements back.

Why It Matters

This is a significant opportunity for our club, and we appreciate your involvement. The money raised will be reinvested into the club, and we’ll keep you updated on progress.

Thank you for your support!

Questions & Support

If you have any questions, please contact:

Pitchero Support Team
support@pitchero.com

Pitchero AFC

Mileage Claim Form

Backdated Mileage Claim Form

Club Expenses Policy